Guidelines for Operation of "AICTE-INAE Travel Grant Scheme” for Engineering Students to Present Papers Abroad

Guidelines for Operation of "AICTE-INAE Travel Grant Scheme”

for Engineering Students to Present Papers Abroad

Introduction

For enhancing the quality of engineering education in the country and to inculcate a culture for research   amongst the students, it is proposed to introduce a scheme to provide financial support for engineering students to present papers abroad.

Objective

The objective of the scheme is to provide partial travel assistance and registration fees to Bachelors and Masters Level engineering students for presenting a research paper in an international scientific event (conference/seminar/symposium/workshop/exhibition etc) in order to encourage engineering students to engage in research.

Eligibility

(i)                 Pre-final and final year students of B.E./B.Tech or Integrated M.Tech and first and second year students of M.E./M.Tech from AICTE approved Engineering institutions are eligible under the scheme.

(ii)               The student should have a letter of acceptance for presenting a research paper which has been accepted in a conference/seminar/symposium/workshop/exhibition abroad.

(iii)             A student is eligible only once during the course of his/her study for financial support under the subject scheme.

Financial Support

(i)                 The scheme provides for reimbursement of 100% Registration Fee and 50% of the actual Airfare for discounted/concessional air tickets.

(ii)               Actual fare not exceeding AC II Class train fare will be admissible for travel from the Technical Institution to the nearest airport and back.

(iii)             A total of approximately 100 students are proposed to be supported during the financial year 2013-14 under this scheme. 

(iv)             The maximum financial support per student towards registration, concessional travel expenditure and visa fees is limited to Rs. 1 lakh.

Procedure to apply

(i)                 The application should be sent at least ten weeks prior to the date of presentation of the research paper.

(ii)               All supporting documents to be submitted along with the application form as per the list of enclosures.

(iii)             The submission of a proposal does not automatically mean that it has the approval.

(iv)             If the paper is co-authored, then a no-objection certificate(s) from the author(s) should be attached with the application. In case of two or more applications for the same paper(s) only one application will be considered and priority will be given to the first author.

Submission of the claim & Release of grant

The applicant shall submit a claim form in the prescribed format along with all enclosures within one month after the international scientific event is over for processing the release of grant. The entire amount will then be disbursed to the candidate in one installment.

ENCLOSURES

(a)    Curriculum Vitae containing date of birth and age, awards, scholarships, educational qualifications, research experience and list of Publications (if any) etc.

(b)   Passport size photograph.

(c)     A copy of letter of acceptance from the organizers of the event.

(d)   Abstract/full text of paper as submitted for the event.

(e)    A brief on Project Impact of the paper presented.

(f)    A brief on Expected Outcome from the paper presented.

(g)   A scanned copy of Certificate by the student.

(h)   A scanned copy of Endorsement by the Head of the Institution.